JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Front Office Executive
Work Dynamics

What this job involves:

We are seeking a detail-oriented Assistant Manager to join our team. This role combines administrative management, project coordination, and technical proficiency to support organizational operations and drive success. The ideal candidate will excel at managing multiple priorities while maintaining high standards of accuracy and efficiency.

Key Responsibilities

Administrative Management

Oversee daily administrative operations including scheduling, correspondence, and documentation management. Maintain organized filing systems, coordinate meetings and travel arrangements, and serve as a primary point of contact for internal and external stakeholders. Prepare reports, presentations, and executive communications while ensuring compliance with company policies and procedures.

Project Management

Plan, execute, and monitor projects from initiation through completion. Develop project timelines, coordinate resources, and track deliverables to ensure projects meet scope, budget, and deadline requirements. Facilitate project meetings, maintain project documentation, and communicate progress updates to stakeholders. Identify risks and implement mitigation strategies to keep projects on track.

Technical Support

Provide technical assistance and system administration support across various platforms and applications. Troubleshoot technical issues, maintain databases, and support software implementations. Create and update technical documentation, user guides, and standard operating procedures. Coordinate with IT teams to resolve complex technical challenges and support system upgrades.

Required Qualifications

Education & Experience - Bachelor's degree in Business Administration, Information Technology, or related field

5-7 years of experience in administrative management and project coordination

Demonstrated experience with technical systems and software applications

Core Skills

Proficiency in project management methodologies and tools (MS Project, Asana, or similar)

Advanced knowledge of Microsoft Office Suite, particularly Excel and PowerPoint

Experience with database management and CRM systems

Strong technical troubleshooting and problem-solving abilities

Excellent written and verbal communication skills

Exceptional organizational and time management capabilities

Preferred Qualifications

Project Management Professional (PMP) certification or equivalent

Experience with specific industry software relevant to our operations

Background in process improvement and workflow optimization

Knowledge of compliance frameworks and quality assurance practices

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.