Responsibilities:

• Manage day-to-day office and site administration activities to ensure smooth operations.
• Maintain and update project records, databases, and filing systems (both digital and hardcopy).
• Draft, review, and distribute official correspondence, memos, and reports.
• Organize and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, visas, accommodations, and logistics for staff and visitors.
• Handle procurement requests for office supplies, ensuring timely availability and cost efficiency.
• Monitor and maintain office equipment, ensuring proper functionality and arranging repairs when needed.
• Assist HR with onboarding new employees, processing timesheets, leave records, and employee documentation.
• Liaise with finance team for petty cash handling, expense reports, and invoice follow-ups.
• Ensure compliance with company policies, procedures, and project documentation requirements.
• Support project managers in preparing progress reports, presentations, and client submissions.
• Act as the first point of contact for internal and external stakeholders.
• Coordinate with contractors, suppliers, and service providers for administrative requirements.
• Manage confidential information with discretion and professionalism.
• Assist in HSE-related administrative tasks such as maintaining safety records and training logs.
• Ensure proper document control and retrieval process in line with ISO/project standards.
• Monitor attendance, access cards, and office/site entry permits for staff and visitors.
• Provide general clerical and administrative support to all project departments as needed.

Essential Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Administrator, Office Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail with a high level of accuracy.